Aswan SolarEGP 63,000
Social mediaEGP 45,000
Video productionEGP 18,000
Pharaoh GamesUSD 2,400
Owner · Accountant
Retainers
Give a client several retainer lines, such as social media and video production, each in that client's own currency.
Run the back office from the same app
Tasks, finance and staff records sit next to client work, and each one opens only for the roles that need it.
TasksMineTeamNew task
Overdue1
Fix the winter fleet captionFrom a change request
YesterdaySN
Today4
Design 3 slides for the install postFrom the approved brief
TodayMA
Edit Chef Hany's molokhia storyFrom an approved script
TodayHT
Retry the Saturday storyA post failed to publish
TodayLY
This week9
Reconnect TikTokAccount disconnected
ThuKA
Shoot autumn pet tipsAdded by Layla
FriHT
Blocked1
Final trailer cutWaiting on Pharaoh Games' footage
SatHT
Done
Design the menu carousel
MonMA
Upload kitchen tour V2
MonHT
Watch tasks appear as the work moves.
A change request, a failed post or a disconnected account puts the next job on the right board. Approve a brief, and design jobs go to that client's graphic designers.
- Overdue, today, this week, blocked and done
- Mine and Team views
- An admin switch to stop the automatic ones
Automatic tasksCreate tasks from what happens in the pipeline
Admins can switch this off
A client requests changesA task to make the change
A post fails to publishA task to fix and repost
An account disconnectsA task to reconnect it
A brief is approvedDesign tasksfor that client's graphic designers
Finance stays with two roles
The owner and the Accountant open it, and Admins don't, so margins and payroll stay with the people who need them.
EGP 1.42Mrevenue this quarterMargin 41%
MayJunJulAugSepOct
RecurringOne-off
Revenue and margin
Recurring and one-off income sit side by side, with documents and an export for your books.
Staff records for the owner and HR.
Contracts carry start dates, so a raise opens a new contract and the old one stays on file. Leave, quarterly reviews and bonuses live alongside, and payroll reaches Finance.
See which roles open which roomsNE
Nour El SayedContent Creator · since January 2025
Owner · HRContracts
From 1 Nov 2026New contract after a raise
EGP 32,0001 Jan 2025 to 31 Oct 2026On file
EGP 26,000This quarter
Leave 20 to 22 OctQ3 review doneBonus added
Nine roles, each with its own view.
Every seat sees only the clients it's assigned to and the actions it's allowed. Pick one when you invite a teammate.
Count seats for your team| Group | Titles |
|---|---|
| Leadership | Owner, Admin |
| Client work | Account Manager |
| Back office | HR, Accountant |
| Creative | Art Director, Content Creator, Graphic Designer, Video Editor |
Protect every login and back up your files.
Turn on two-factor sign-in, see which devices hold a session, and keep a second copy where you control it.
Two-factor sign-in
Each login asks for a code from an authenticator app.
Support access
PaceHaus can't open your workspace on its own. The owner grants read-only access for 24 hours and can revoke it sooner.
Drive mirror
A one-way copy of your files lands in a Google Drive you own.
Frequently asked questions
Can an admin see finance?
No. Admins run settings and the team's work, but Finance is limited to the owner and Accountant roles.
Do freelancers need a seat?
Anyone on your side who works in the app takes a seat. People on the client's side never do.
Can we bill someone who isn't a client?
Yes. Add them as a payer and issue quotes, invoices and receipts to them.
Does payroll pay our staff?
No. It works out the payroll cost from each contract and records it in Finance; paying people happens outside PaceHaus.
What happens when a team member leaves?
Mark them as terminated in People and their record stays on file. Removing their seat frees it for a new hire.
Does the task board use AI?
No. Tasks come from fixed rules tied to real events, like a change request or a failed post.
Finance can wait until you're settled
Start with tasks and client work. The books and staff records are in the same plan whenever you want them.